BECOME AN ASPECTOR

Assistant

Full Time

Aspect has an opening for an assistant who is highly organized and proactive to provide support to the Co-Presidents & Head of HR. We are an award-winning motion picture advertising agency with over 45 years of history based in North Hollywood, CA.

 

Key Responsibilities: 

1. Scheduling and Calendar Management
   • Coordinate and manage calendars for three Co-Presidents and Head of HR.
   • Arrange internal and external meetings, including client and team meetings.
   • Prepare for various meetings and follow up on action items as needed.
2. Project Support
   • Assist with various HR projects related to the employee life cycle, including recruiting, onboarding, performance reviews and offboarding.
   • Help facilitate employee engagement initiatives, such as organizing events, assist with ideating employee recognition programs and other culture-related activities.
   • Participate in ad hoc projects as assigned, providing administrative support and ensuring project timelines are met.
3. General Administrative Support
   • Prepare and edit documents, presentations and reports for team.
   • Handle confidential information with discretion and professionalism.
   • Maintain and organize office records and documents.
4. Travel and Expense Management
   • Arrange travel accommodations for remote employees traveling to the office including flights, hotels, and transportation.
   • Process and submit expense reports for Co-Presidents as needed.
5. Office Coordination
   • Act as a liaison between departments and leadership to facilitate smooth communication.
   • Manage office supplies and coordinate with vendors as needed.
   • Support team-building activities and assist in planning agency-wide meetings and events.

 

Qualifications:

• Experience: 2-4 years of relevant administrative experience, preferably in an office setting.
• Education: Bachelor’s degree preferred, or equivalent work experience.

 

Skills:

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Slack, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (Monday.com, PandaDoc).
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Self-motivated, proactive, and able to work independently as well as part of a team.

 

Desired Traits and Interests:

• Interest in pursuing a career path in Human Resources or as an Executive Assistant.
• A passion for the entertainment and creative marketing industry.
• High level of professionalism, adaptability, and problem-solving skills.

 

COMPENSATION & BENEFITS 

The base pay for this position is $30.00-$35.00 per hour (eligible for overtime pay). This is a full-time position, eligible for overtime pay. The base pay offered will depend on several factors, including candidate’s qualifications and relevant experience. Total compensation package will include paid time off, subsidized health insurance (medical, dental, vision) and 401(k).

 

LOCATION

North Hollywood, CA.

Hybrid schedule, 3 days (Tuesday, Wednesday, Thursday) in office and 2 days WFH.

 

 

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Creative Coordinator

Full Time

Aspect has an opening for a Creative Coordinator who is passionate about movie trailers and excited to join the team. We are an award-winning motion picture advertising agency based in North Hollywood, CA.

 

The Creative Coordinator will work closely with the Home Entertainment & Digital teams on various campaigns. They will provide support to Creative Directors and Producers, while also interfacing directly with clients to manage and coordinate incoming and outgoing requests. Ideal candidates should be organized and resourceful.

Location: North Hollywood, CA (Hybrid Schedule: T/W/Th In-Office)

Responsibilities:

• Communicate with supervising producers to track project deadlines

• Facilitate and manage client requests through completion

• Quality control all spots and materials before sending to clients

• Assign graphic requests and provide translation between clients and graphics

• Coordinate with finishing department to ensure quality control and organization

throughout the finishing process

• Book, schedule, and arrange payment for voiceover artists upon request

• Attend project related meetings and phone calls, take notes and distribute to team

• Maintain schedule and assignment priorities based on project timelines

• Manage elements received by clients and facilitate distribution to proper departments

• Learn and anticipate needs for campaign projects before issues arise

 

Qualifications:

• Experience in the entertainment / advertising industry, a plus!

• Must have excellent written and oral communication skills

• Must be deadline-driven and be able to manage the challenges of multiple deadlines

• Must be thorough, detail oriented and conscientious

• Proactive team-player and excellent problem-solving mindset

• Stellar follow-up and follow-through

• Strong knowledge of Filemaker Pro and Microsoft Office

• Knowledge of the finishing process also a plus

 

Compensation & Benefits:

The base pay range for this position is $26.00 - $28.00 per hour (non-exempt). This is a full-time position and you will be eligible for overtime pay. The base pay offered will depend on factors, including candidate's qualifications and relevant experience. Total compensation package will also include other elements, including paid time off, subsidized health insurance (medical, dental, vision) and 401(k).

 

Aspect is an equal employment opportunity employer. All employees and applicants are evaluated on the

basis of their qualifications, consistent with applicable state and federal laws, without regard to race,

religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition,

marital status, covered veteran status, gender, sex, age, sexual orientation, genetic characteristic, or

membership in any other class protected by applicable law. The employer will consider for employment

qualified applicants with criminal histories in a manner consistent with the requirements of applicable

state and federal law.

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